Many people don’t think a bar or bat mitzvah is as big a deal to plan as a wedding. Nothing could be farther from the truth. Often, bar and bat mitzvahs, even small ones, can have just as many (sometimes more) details to keep track of as weddings. And if you truly want to enjoy yourself at your party, hiring a good professional event planner is key.
Here are the top five reasons why hiring a professional event planner is a good idea:
#1: PROFESSIONAL PLANNERS PROVIDE EXPERTISE AND A SENSE OF STYLE
Good event planners are able to help their clients create a vision for their event. Whether a client has something specific in mind or not, event planners know what it takes to take an idea from a basic concept to implementation. They have a comprehensive list of professionals who they work with, from the invitations to the décor, from the venue to the food, from the photography and videography to the lighting and sound, and more. Professional event planners are able to add special details such as custom signage and stationery to unique giveaways and other details that personalize an event, making it even more special to the family. And they’re able to keep track of and coordinate every aspect of the event.
#2: PROFESSIONAL PLANNERS ACT AS A SHIELD BETWEEN FAMILY AND VENDORS
A professional event planner is a neutral party who you can turn to for direction and advice. He or she is hired to protect your interests. For example, we all know that some people have their own opinions about things, and not everyone will be happy with the details you choose or the choices you make. An event planner can be the person who provides shelter to make sure you have the things you want. Sometimes it’s easier to defer to the advice of your planner than to have to explain a particular choice to a difficult relative. Another example where vendors protect your interests is when a vendor doesn’t do what they were contracted to do. Good event planners usually only refer vendors with good reputations and business practices, but on the rare occasion when a vendor makes a mistake (usually on the day of your event), your planner will handle the issue so you don’t have to.
#3: PROFESSIONAL PLANNERS HELP YOU STAY ON BUDGET AND CONTROL COSTS
Not everything is a priority to every client, and a professional event planner can help you decide what’s important to you and what you can get for your budget. They know what things should cost and can help you steer your way through the often confusing maze of event planning contracts and costs. Many vendors try to up-sell their services. A professional event planner can help protect you from purchasing unnecessary services and items, and can make sure you get what you pay for.
#4: PROFESSIONAL EVENT PLANNERS ALLOW YOU TO ENJOY THE JOURNEY
The first thing I tell each of my invitation clients is “enjoy the process.” Planning an important event, especially a lifecycle event like a bar or bat mitzvah, can be very stressful. It takes months of planning that are over in the blink of an eye. If you don’t enjoy the process, even the minutiae, and are only focused on the end result, you can miss out on making wonderful memories along the way. Hiring a professional event planner can help you relax so that you can enjoy the details of planning your event. Rather than being thankful it’s over, or being angry about how difficult it was, you’ll be able to look back on the journey with fondness and joy.
#5: PROFESSIONAL PLANNERS ALLOW YOU TO BE A GUEST AT YOUR OWN PARTY
The best part of any event is participating fully. If you’re too busy worrying that the florist didn’t deliver the correct number of centerpieces or that grandma’s food is cold, you won’t enjoy your simcha. A professional event planner will act as the official point person to deal with any issues that may arise so that you can enjoy the ceremony and reception.
Even though the services of a professional event planner are not free, the cost can be well worth it because it will allow you to focus on what’s important to you: your family, friends and the joy of your simcha. For a list of professional event planners I work with and highly recommend, contact me at Marlene@InvitationMaven.com.