Planning a special event can be a daunting task, whether it’s a small, intimate gathering of friends to celebrate a milestone birthday or a large life cycle event such as a wedding, bar mitzvah or bat mitzvah. There are thousands of choices to make and a myriad of details to keep track of. Sometimes, the details can become overwhelming, especially when you already have a full time job.
Many people search out advice about how to do this or that. But those lists leave out the most important piece of advice I give each of my clients: enjoy the process, because sometimes, the things that go wrong will become your funniest and most memorable stories.
But what does “enjoy the process” mean?
Events are usually planned months in advance and it takes time and effort to decide what to serve, who to invite, how to decorate, who to hire, etc. Clients often spend hundreds of hours or more planning every detail of the party. This process can often be very stressful. And with all the planning, the actual event itself is over within a matter of hours. So the reason why I tell my clients to enjoy the process is because if you don’t, you will miss out on opportunities to make memories. And if things go wrong, either on that day or in the days leading up to your special event, if you’re not enjoying the process, these mishaps can ruin your entire experience.
I’ll share an example from a client I had a few years ago to illustrate my point.
I designed some bar mitzvah invitations for a client (I’ll call her Julie). We were just about ready to go into production. She had just emailed me her signed proofs when she got a call from her venue saying they’d had a major flood and needed to close the venue to make repairs. They informed her that they could not guarantee that the venue would be ready in time for her event, which was then only 10 weeks away.
Well, anyone who knows about planning a large party knows venues book months and sometimes a year or more in advance. Finding another venue that could accommodate Julie and her 200+ guests at that late date would be challenging, to say the least. But rather than be discouraged, Julie called several local venues and was able to find a place that was available on her date.
While those first few days following the news of the flood added some unneeded stress, Julie recalled my advice and realized that although unexpected things sometimes happen, she couldn’t have planned for that, so she might as well make the best of it. She maintained her positive attitude and friendly disposition and as a result, was able to negotiate more for less, and ended up at a superior venue. And now, two years later, because she enjoyed the process, it’s a funny story she can recall with fondness, not anger.
So I’ll give you the same advice I give all my clients: enjoy the process!
And to help you get started, get my FREE “BIG PARTY GUEST LIST SURVIVAL GUIDE: How to stay sane when 100 or more people are celebrating with you!” by clicking here: SURVIVAL GUIDE.